It’s the time of technology, everyone! Who wants to think about essays, research papers and business presentations? You just find information online and you present it; that’s how easy it is. Or is it? For a man who wants success in any business, writing is not an irrelevant skill. Now that we’re more connected than ever, written communication is also more important than ever.
It seems like there’s a point behind all those essays and assignments, after all. How do they prepare us for real success? They form the foundation of our business writing skills.
Rob Rogers, a writer from EssayOnTime, explains that students are being a bit unjust towards academic assignments. “Why write a paper when you can watch GOT? I’ve seen students who struggle with writing because they aren’t native English speakers. Others don’t get proper instructions from their professors. Some don’t have time because they are really too busy. Most people however, have problem with time management. Some are just lazy, and all students are underestimating the importance of writing.”
So, let’s conclude once and for all: writing is important. It doesn’t matter what industry you’ll be part of; you’ll have to write documents, emails, reports, and whatnot. The question is: how will you write them? Are you going to hire professional writers? That’s one way to solve the issue, but you can’t do it every single time. There’s a better solution: do something to improve your business writing.
1. Read. Be Impressed
Do you think Hemingway woke up one day, decided to become the best writer ever and wrote For Whom the Bell Tolls out of nowhere? No. He got there through a long, a bit torturous process. Reading was involved. In fact, Hemingway created a reading list for a young writer, which included Tolstoy, Dostoevsky, Mann, and Bronte.
We’re talking about business writing, but that doesn’t exclude the need for reading timeless literature. That practice builds your style of expression. For starters, check out Hemingway’s reading list. Once you go through all those pieces, you’ll be able to choose good literature.
2. Have a Plan
Before you write an email, blog post, or anything else, make a plan. We’re not talking about a simple mental plan; we’re talking about an outline. Map out the ideas and the arguments you want to convey. That will prevent you from making digressions and creating a useless piece of text that no one understands.
3. Start a Blog
Go ahead and look at any online writing guide. What’s a common tip that everyone gives? Practice! We suggest taking this method to another level: blogging. You can blog about anything! What business do you want to be part of?
Pick your niche and create a blog. Then, start exploring different topics. If someone reads these posts and reacts to them, great! If not, keep going. It’s all about the practice. The blog can serve as a diary that reminds you of progress. A year from now, check the first post you wrote and compare it to the last one. There will be a difference.
4. Work on Your Clarity
The main factor that separates business writing from any other kind of writing is clarity. When you write for business purposes, you’ll have to get straight to the point.
There’s no specified word count, so you don’t need adverbs and fillers. Say what you need to say and do it with the simplest words that come to your mind.
5. Cut Through the Chaise
You don’t know how to start? In business writing, you always start with the main point. “Hello Mr. X, I hope you’re having a good day. I’m writing to share my opinions on the new project.” You see? The recipient of this message will immediately know why you’re writing. From then on, you can elaborate on that point.
6. Find Relevant, Recent Information
If you want to convince someone to consider your ideas, you need to support them with evidence. Let’s say you’re writing a presentation to introduce a new type of eye lenses on the market. You’ll have to find people’s experiences, but you won’t stop there. You’ll also get statistics and you’ll support your arguments with scientific facts.
Even if you’re writing an email to a business partner, you’ll still need such support. Make sure the information you find is accurate. The Internet is flooded with partial truths and complete lies. Check the reliability of the data you’re about to use and make sure it’s recent.
7. Throw In a Joke or Two
The humor hack always works, but you have to use it sparingly. When you feel it’s appropriate to infuse your funny side in the writing, go ahead and let your unique voice shine. This is especially useful when you’re blogging for business. In email messages to important people, you need to be a bit more careful and sense the tone of your correspondent. Make sure your joke won’t be misinterpreted before you throw it in.
8. Jargon? No.
You think it’s cool to use buzzwords that are known within the industry? Those words and acronyms may make you feel like you belong to a special group, but they look cool only on Twitter. In actual business writing, you have to be so brief and clear that a child of 5th grade would understand what you’re trying to say.
9. Edit and Proofread
What a hack, huh? Well, you’ll impress no one if you send an email full of misspellings. You made all that effort to improve your style, and a simple were instead of we’re ruins the impression. Proofread!
Maybe you still don’t see writing as a skill you need for successful future. However, you’ll come down to the point of realization sooner or later. You, like all other people, will have to write emails, presentations, documents, and other kinds of content. The question is: will you do it well?