Running your own business makes huge demands on your time — have you met an entrepreneur who hasn’t wished there were more than 24 hours in a day? No matter how much time you put in, there’s always more to do. And too often it seems like you spend hours doing dull admin when you really should be devoting yourself to the work that made you start the business in the first place.

The solution is to find software that allows you to spend less time on organization and more time on running your business.

With that in mind, here are 10 apps productive entrepreneurs use every day that will move you closer to your goal.


1. Setapp

Setapp is a brilliant concept: best-in-class Mac apps, carefully curated, across just about every category you could think of.

Whether you need a full-on project management tool, an app to help you create mind maps, or just a way to manage your to-do lists, Setapp got you covered. There are apps to allow you to work faster, smarter, and more creatively. Even if you need help staying focused or sparking creativity, Setapp has plenty to offer there too. New apps are added regularly and existing ones update automatically.

Head over to Setapp and start your seven-day free trial.


2. Trello

Trello is used by everyone, from startups to Fortune 500 companies, for a reason: it’s a great visual tool for project collaboration. Start a board, add cards for ideas, to-do lists, and more. Then invite teammates to join. You can all add comments and upload attachments. Cards could also contain checklists, labels, and due dates.

You can use Trello on the go via its mobile app and choose to be notified when something important happens.

Trello integrates with lots of other apps, including Evernote, Slack, and Dropbox. Sign up and create your first Trello board to get started.



If you often find yourself doing repetitive tasks and think “there must be a way to automate this,” IFTTT is for you. It allows you to connect lots of different online services together by triggers and actions.

To set it up, you create what IFTTT calls recipes. There are thousands of them online, and finding the one you need is simply a matter of googling. Once you’ve found the one you like, add it to your account and you’re on your way to saving hours of productive time. How about adding people from Google Contacts to your Mailchimp subscriber list? It’s easy with IFTTT.

Sign up for IFTTT and automate away.


4. Slack

Slack is somewhat of a phenomenon among startups in Silicon Valley and beyond. It’s a chat room for business as well as one-to-one messaging tool. You can create private channels and invite colleagues, meaning only those team members who need to be involved in a discussion can see them.

Slack supports file sharing and maintains a searchable archive of conversations, allowing you to catch up later. It also integrates with dozens of other tools, including Trello, Evernote, and IFTTT.

Create your first Slack channel, invite a few colleagues, and find out why everyone’s talking about Slack.


5. LastPass

We all know that we should create difficult-to-guess passwords for websites and apps. We also know that we shouldn’t write them down. But how are we supposed to remember multiple long, complicated passwords when we need to use them? The answer is LastPass, which works as a browser extension on the desktop or as a mobile app.

Create one 256-bit encrypted password for your LastPass account and it will keep all your other passwords safe. You can log in using your fingerprint on a mobile device or a password on a computer.

Start using LastPass now and you’ll never have to remember a password again.


6. Recruiterbox

If there’s one aspect of running a business that causes more headaches than any other, it’s hiring. Where do you find the right people for your startup? How do you manage the process? Recruiterbox could be the answer. It’s a one-stop-shop for creating adverts as well as publishing and broadcasting them on social media. But Recruiterbox also does much more than that — it will allow you to manage the whole process, including setting up customized questionnaires for applicants and allocating tasks to team members.

Give Recruiterbox a go next time you need to hire and find out how much easier it can be.


7. Mint

Dealing with money occupies a lot of mental space for many of us. Transactions, expenditures, savings, and credit all have to be monitored and dealt with.

Thankfully, Mint makes it easy to manage all your accounts in one place. You can use it to create and monitor budgets, find ways to save money — Mint even makes suggestions for that — and track investments.

Create a Mint account and find out exactly where your money is going and how you can spend less of it.


8. Doodle

If you’ve ever struggled to find a date and place to hold a meeting, team-building day, or social outing, Doodle is for you. It’s a brilliant and creative solution to the problem of finding the time that suits everyone. Just set up your event as a poll, add some options, invite your guests to vote, and what gets the most votes wins.

Doodle is a great way to take the pain out of scheduling meetings. Try it when you organize your next team get-together and you’ll see exactly what we mean.


9. Text Expander

No matter what kind of business you run, somewhere along the line you’ll find yourself typing the same passages of text time and time again. Whether it’s introductory emails or repetitive lines of code, it’s something we all have to do. Or think we do. Because, actually, we don’t. Text Expander can do exactly that for us. Just capture chunks of text you type frequently, save them in the app and, whenever you need the text, instead of typing it out — tap a keyboard shortcut or custom abbreviation and there it is. You can even personalize the text by adding custom fields. And the best part: your snippets are available on your mobile devices too.

Start using Text Expander and automate those time-sucking emails right away.


10. Evernote

Think of Evernote as a repository for all your notes, ideas, receipts, and pages you want to save from the web. It’s available on desktop, mobile, and via a web browser. And you can even share notes and hold conversations with fellow Evernote users.

Your notes could include text, images, checklists, and links. And if you scan a receipt or other image, Evernote will perform OCR on the text. The basic version of Evernote is free, so download it now and start your first notebook.

While running your business is no doubt demanding on your time, you don’t have to spend that time doing work that could be easily automated (and probably done better) by the apps mentioned above. Now, fully equipped, you can focus on bringing your unique value into the world.


Author Bio

Eugene Kalnyk is a Marketing Specialist at Setapp, the first Mac app subscription service which gives access to hand-picked apps for every job on your Mac. He loves writing about Marketing, PR, SEM and Productivity, and help readers solve their problems. Meet him on Twitter.


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